The Sweetest Show on Earth - March 17-18, 2018 @ Expo NM

Vendor Load-In Information, 2017

HELPFUL MAPS & DOCUMENTS & INFORMATION

CLICK HERE for a GOOGLE MAP of EXPO NM entrance gate

Click For 2017 Vendor Load-In Driving Map

Click for booth map with load-in entry points to the venue.

Final Vendor List with Booth Locations


ICE: We will have an ice vendor on-site by 9am each morning. They sell 8lb bags for $1.50. The ice truck is located behind the building, through the doors to the left of the kitchen stage.

TRASH: Event staff does not empty vendor booth bins. Please empty your trash into the large receptacles located throughout the room.

SECURITY: We will have overnight security in and around the building on Friday and Saturday nights.

TAXES: You are responsible for the collection and payment of any applicable sales tax. The State of NM expects all NM based sales to be filed with sales taxes paid to the state. We will provide out-of-state vendors with paperwork to assist with their sales tax filings. SALES TAX AT EXPO NM IS 6.25%

WATER/GRAY WATER: We have hoses available in the building to fill hand washing stations or for any other needs you may have. An on-site janitor closet provides gray water disposal.

CHANGE/ATMs: Be prepared with plenty of change for cash sales. Our box office is not able to accommodate many requests for small bills.  There are 4 ATM machines on site.

HEALTH PERMITS: You will be given your temporary health permit by the health inspector on Saturday morning, once they have inspected your booth. Be sure to review the Health Department Guidelines.

BOOTH DECOR: You may bring any and decor and signage for your booth, including additional tables, chairs, etc. we recommend banners have grommets (holes) for easy hanging.

BOOTHS: Indoor booths measure 10×10. Double booths are 10×20. We provide pipe and drape. One covered table per booth, 2 chairs, 1 small trash can, standard black and white business sign.

PARKING PASSES: Are provided at load-In on Friday. If you are not able to stop by on Friday, let us know so we can make alternate parking pass arrangements.

STAFF PASSES: Staff passes are picked up at load-In on Friday. if you have staff arriving without a Staff Pass over the weekend, direct them to WILL CALL located by the Box Office. They can pick up their pass there.


Vendor LOAD-IN: Friday, March 24. 10am – 7pm

  • Parking passes are not needed for load-in.

  • Upon arrival to the venue check-in with the vendor coordinator by the rear roll-up doors.

  • Cars and trucks may drive in to the exhibit hall, but they may not idle or remain in the space.

  • No vehicles may enter the building on Saturday.

  • On Friday, you may drive to your booth (space permitting), unload, and drive out.

  • Please be familiar with your booth location and the nearest entry point so you may park closest to that doorway.

  • Once unloaded, we will ask you to park your car so others may access the doors.

  • Thank you in advance for your understanding and patience.

At load-in you will receive:

– Staff badges for the weekend

– Parking passes for the weekend

Unless you have ordered additional parking passes, vendors receive one pass per booth/per day.

Passes grant in and out parking privileges.

Staff Passes not picked up on Friday will be held at Will Call under your business name, and available for pick-up beginning at 9AM on Saturday.

All Parking Passes must be picked up on Friday, March 24.

Failure to pick up parking passes on Friday, March 24 may result in your paying for parking for the event.
We will not reimburse any parking fees.

At Load-In you will be required to pay any outstanding balances due.


Saturday, March 25:

  • Vendors may load in on Saturday, March 25 beginning at 7AM.

  • There is limited access to the northern doors due our World’s Largest Hot Chocolate Party taking place at 9AM.
  • No vehicles may drive into the building on Saturday.

  • Due to another event at EXPO NM on Saturday afternoon, Vendors Will be asked to park in lots A and B (see map).

  • Please direct your staff to use Attendee Parking lots and walk to the venue due to very limited parking next to the building.

  • All food & beverage booths must be ready for health inspections no later than 8:30AM.

  • Doors open to the public promptly at 10AM.

  • On Sunday, there will be plenty more options for Vendor Parking near the building.

Sunday, March 26, LOAD-OUT:

  • Vendors may load in on Sunday, March 26 beginning at 7:30AM.

  • There will be plenty more options for vendor parking on Sunday.

  • The event ends at 6PM.

  • Vehicles are not allowed in the building until all attendees have exited.

  • Unless prior arrangements have been made, all equipment and decor must be removed on Sunday evening.


Driving & Parking Directions:

Expo NM Address
300 San Pedro NE
Albuquerque, NM 87108

GOOGLE MAP: CLICK HERE

Enter the NM State Fairgrounds through Gate 3 at the intersection of San Pedro and Copper.
At the 4 way stop, make a left onto Main Street.
At the next 4 way stop, make a right onto Heritage Ave.
The Lujan complex is on your left.
Load-In parking is at the rear of the building, where there are roll up bay doors.
If you choose, you may load in from the front, but please obey all parking rules and regulations, including fire lanes.

2017 Vendor EXPO NM Parking Map

 

ADDITIONAL HELPFUL REMINDERS:

WHAT IS PROVIDED

All indoor booths are provided with:

  • 6ft table with table covering and skirting.
    • Additional 6ft tables, $25
    • You may bring your own tables as well
  • 2 chairs
  • a small trash can (you may want to bring your own as well)
  • 8ft tall back drape.
  • 3ft tall side drapes. – if you are in a corner booth or next to a double booth, two sides of your booth may be 8 ft tall.
  • A standard black and white business name sign.
  • YOU MAY BRING:
    • Your own banners, signs, tables, chairs, floor covering (concrete is hard after 8 hours of standing)
    • Make the booth space your own.

SERVING FOOD? – DO NOT FORGET THESE ITEMS.

(Applies to all food and beverage vendors except those serving alcohol)

  • Plastic Gloves
  • Back-up serving supplies
  • HAND WASHING STATION.
    • Water container that allows for free flowing water.
    • Bucket
    • Paper towels
    • Hand-soap
  • FOOD CONTACT WIPES or SPRAY SOLUTION
    • For wiping down your service areas.
    • Clorox wipes are NOT approved.
    • Approved wipes:  CLICK HERE
    • OR – make your own chlorine spray solution – no more than 50-99ppm
      • Will require your having test strips
  • Three Compartment Sink? NO – You Do Not Need One.
    • We will have one set up at the kitchen stage in case you need to wash any utensils.

BRINGING BANNERS?

  • We recommend they have grommets (holes) for hanging.
  • We will have a supply of S-Hooks to hang banners if needed.

ELECTRICITY:

  • All vendors have access to a standard 110v outlet
  • 220 electric provided to those who have ordered it.
  • Bring your own power strip and 3-prong extension cord(s), no less than 25 feet.

TRASH:

  • Event staff will not empty your booth trash.
  • Please empty your trash into any of the large trash bins throughout the rooms.
  • Do not leave anything behind at Load-Out.